How much does VendInventory cost?

$2 CAD per machine a month, with the first week free. There is no setup fee and no contract, and you do not pay for users.

Do my vending machines need card readers?

No. With a card reader the stock counts down by itself as sales come in. Without one, the driver counts the machine on the phone at each visit and the system works from those counts.

Which card readers does it work with?

Cantaloupe and Nayax readers. Each account connects its own readers on its Card readers screen, with keys that belong to that account alone.

Does the driver app work without a signal?

Yes. The driver downloads the day's trips while there is a signal. At the machine the phone keeps every count, the cash and the notes, and sends them when the signal is back.

Do I pay for each user?

No. You pay for machines only. Add as many office users, drivers and location logins as you need.

What happens after the free week?

Your account is paused until you subscribe. Nothing is deleted: your machines, products and history wait for you.

What if I add more machines later?

Your account has room for a set number of machines: 5 to begin with, then 3 more at a time. When it is full, ask for more room on your Subscription page. The price per machine stays the same.

Can another operator see my data?

No. Every account is separate. Only the people you add to your own account can see it.

Who makes VendInventory?

VendInventory, a vending operator in Toronto, Canada. The software was written to run the company's own machines.

Parts of the software that are switched on for an account when the operator asks, so the screens stay simple for those who do not need them: product suggestions, expected sales on the service sheets, the shopping list, ready-made column maps, the live driver map and the trip times report, among others. Ask and we switch one on; it can be switched off again.

Built by a vending operator

Vending management software that knows what every machine needs

VendInventory counts the stock in each machine from its card reader, writes the loading list for the day's trip, and puts every stop on your driver's phone.

Registration opens soonSee the price

One week free · then $2 CAD per machine a month · no card needed to start

Fill first today

4 of 18 machines

Lobby snack machineneeds 96
22% full
Office tower
Second floor drinksneeds 71
35% full
Office tower
Staff room comboneeds 54
48% full
Warehouse
Front desk coolerneeds 23
71% full
Fitness club

Stop 1 of 4 · Driver's phone

Lobby snack machine

A1Salted chips3/10+7
A2Granola bar6/12+6
B1Cola 355 ml2/8+6

Cash collected$84.00

Example figures

What is VendInventory?

VendInventory is vending management software for vending machine operators. It runs in a web browser and keeps each machine's stock, planogram, service visits, cash and sales in one place, with a phone app for the driver. It is made by a vending operator in Toronto, Canada.

Price: $2 CAD per machine a month
Free trial: One week, no card needed
Card readers: Cantaloupe and Nayax, or none
Runs on: Any phone, tablet or computer with a browser
Users: As many as you need, at no extra cost
Made in: Toronto, Canada, by a vending operator

What the software does for a vending route

Six jobs it takes off your hands, from the morning's first decision to the month's last report.

Know which machines to fill first

A priority list ranks your machines by how empty they are, how soon the next product runs out and how long it is since the last visit.

Most urgent machines at the top
Sales at risk from empty columns, in dollars

Stock that counts itself down

Every sale a card reader reports comes off the right column of that machine's planogram, so you know what is left without opening the door.

A planogram for every machine
Works with Cantaloupe and Nayax readers

A loading list for every trip

Pick the machines for the day. The pre-kit adds up what all of them are short of, and each stop gets its own service sheet.

Pre-kit totals for the warehouse
A service sheet per machine
Routes you can reuse

The stop, on the driver's phone

Count, fill, take the cash, write off what expired, leave a note for the office. With no signal the phone keeps the work and sends it later.

Nothing to install
Works in a basement
Each driver sees only their own trips

A warning when a machine goes quiet

A machine that stops selling raises an alert, so a jammed coil or a dead reader does not cost you a week of sales.

Judged against the machine's own usual hours
You set how long a silence counts

The month, already added up

Sales by product, machine and location. Profit and loss. Sales tax. Location commissions. Cash collected against what the reader says.

25 reports
Each opens in Excel or PDF

Also in every account

Roles for your people: You decide what the office, each driver and each customer can see and do.
Logins for your locations: A location's manager sees their own machines and nothing else.
A QR sticker on the machine: A customer reports a problem from their phone and it arrives as a task for the office.
A map of your locations: Every machine on a map, with directions for the driver.
A mileage log: Each vehicle's kilometres, kept trip by trip.
Photos, files and repairs: Kept with the machine they belong to.

Extras, added to your account when you ask

Everything above is in every account from the first day. The pieces below are extras: they are not switched on by themselves, so the screens stay simple for operators who do not need them. Ask, and we switch an extra on for your account; switch it off again just as easily.

Product suggestions Extra

On a machine's page: which products to put in place of the ones that are not selling, worked out from the sales of your other machines.

Expected sales on the service sheets Extra

A column that adds the sales expected in the next 24 or 36 hours to what each lane needs, so the driver fills for tomorrow too.

Shopping list Extra

What to buy for the next 7, 10 or 14 days, from the card readers' sales: whole cases, grouped by where you buy, with a list to print.

Ready-made column maps Extra

Column maps for common machines, added with one press instead of typing a machine's codes by hand.

Live driver location Extra

A map of where each driver is during a trip, with the path of the day, the vehicle and the trip. For the owner and the Admin role only.

Trip times report Extra

How long each trip took from the start mileage to the end mileage, the time at each location and the time between them.

The pictures are drawings of the screens, not photographs; the real screens show your own machines and products.

How does it work?

Four steps from an empty account to a serviced machine. The first two you do once.

Step 1: Add your machines and products
Type them in, or bring them in from Excel files. Give each machine its planogram: which product sits in which column, and how many fit.
Step 2: Connect your card readers, or skip this
Cantaloupe and Nayax readers send their sales to your account. With no reader, the driver's counts at each visit keep the stock right.
Step 3: Plan the trip
Choose the machines from the priority list or from a saved route. Print the pre-kit for the warehouse and a service sheet for each stop.
Step 4: Service from the phone
The driver counts, fills and collects at the machine. The office sees the visit, the cash and the notes as soon as the phone sends them.

With a card reader

Cantaloupe and Nayax readers send each sale to your account, usually within a minute or two. The machine's stock goes down by itself.

Without a card reader

The driver counts the machine on the phone at each visit, and the system works from those counts.

Who is it for?

Independent vending operators, whether the route is one person or an office with several drivers.

Owner-operators

You fill the machines yourself. The priority list and the pre-kit save you the trips that were not needed and the products you did not have to carry.

Offices with drivers

Each driver gets a login that shows their own trips for the day. The office sees what was filled, what was collected and what was said.

Operators who pay commissions

Give a location its own login for its machines, and take each location's commission straight from a report.

Built by a vending operator.

We fill machines for a living. VendInventory began as the tool for our own route in Toronto, and it is still the software we run our machines with every day.
Each screen was added because that route asked for it. We sell it the way we would want to buy it: one price per machine, everything on this page included, no contract.

What does it cost?

$2CAD per machine, each month

You pay for the machines your account has room for: 5 to begin with, then 3 more at a time as you grow. Prices are in Canadian dollars.

Your first week is free
Everything on this page is included
Users, drivers and location logins cost nothing extra
No setup fee and no contract

Registration opens soon

What each account size costs a month
Room for	A month (CAD)
5 machines	$10
8 machines	$16
11 machines	$22
14 machines	$28
17 machines	$34
20 machines	$40
and so on, 3 machines at a time

Work it out for your machines

machines

You would have room for 14 machines, for $28 CAD a month.

Questions operators ask

What is VendInventory?: VendInventory is vending management software for vending machine operators. It runs in a web browser and keeps each machine's stock, planogram, service visits, cash and sales in one place, with a phone app for the driver.
How much does VendInventory cost?: $2 CAD per machine a month, with the first week free. There is no setup fee and no contract, and you do not pay for users.
Do my vending machines need card readers?: No. With a card reader the stock counts down by itself as sales come in. Without one, the driver counts the machine on the phone at each visit and the system works from those counts.
Which card readers does it work with?: Cantaloupe and Nayax readers. Each account connects its own readers on its Card readers screen, with keys that belong to that account alone.
Does the driver app work without a signal?: Yes. The driver downloads the day's trips while there is a signal. At the machine the phone keeps every count, the cash and the notes, and sends them when the signal is back.
Do I pay for each user?: No. You pay for machines only. Add as many office users, drivers and location logins as you need.
What happens after the free week?: Your account is paused until you subscribe. Nothing is deleted: your machines, products and history wait for you.
What if I add more machines later?: Your account has room for a set number of machines: 5 to begin with, then 3 more at a time. When it is full, ask for more room on your Subscription page. The price per machine stays the same.
Can another operator see my data?: No. Every account is separate. Only the people you add to your own account can see it.
Who makes VendInventory?: VendInventory, a vending operator in Toronto, Canada. The software was written to run the company's own machines.
What are the extras?: Parts of the software that are switched on for an account when the operator asks, so the screens stay simple for those who do not need them: product suggestions, expected sales on the service sheets, the shopping list, ready-made column maps, the live driver map and the trip times report, among others. Ask and we switch one on; it can be switched off again.

Try it on your own machines

Free for one week. After that, $2 CAD per machine a month.